Privacy Statement of VIA Don Bosco

With this privacy statement, we aim to inform you about how VIA Don Bosco vzw (André Rappegaarde 8/4, 1200 Sint-Lambrechts-Woluwe, KBO number: 0413 119 733) handles and processes your personal data.

VIA Don Bosco is committed to processing personal data in a lawful, fair, and transparent manner, adhering to the principles of purpose limitation, data minimization, accuracy, storage limitation, and integrity and confidentiality. All of this is in accordance with the General Data Protection Regulation (GDPR, European Regulation N°2016/679).

VIA Don Bosco is a member of the vzw Ethical Fundraising. As such, VIA Don Bosco is committed to adhering to the Ethical Code for Fundraising published by the association. This code includes rules for organizing fundraising campaigns and a set of principles for good governance, including annual communication on the use of collected funds (principles of financial transparency and right to information). This privacy statement will be updated regularly. The latest update was on May 30, 2024.

1. Who is affected by VIA Don Bosco’s data processing?

• Individuals subscribed to our e-newsletters or our magazine “De Shakers” (formerly “Samen Op Weg”). These individuals have expressed their desire to stay informed about our news by directly contacting us via mail or email, through the subscription form on our website, or during events organized by VIA Don Bosco.
• Donors of “VIA Don Bosco.” These are individuals who have made a donation to one of VIA Don Bosco’s programs.
• “Project Account” donors. These are individuals who have made a donation to a project adopted by VIA Don Bosco via the bank account of VIA Don Bosco.
• Partners and friends of VIA Don Bosco. These are professional contacts of VIA Don Bosco who we believe should be kept informed of our activities to maintain a transparent and trustworthy relationship. This also applies to individuals who download our educational materials.
• Public contacts from VIA Don Bosco’s professional networks with whom we wish to build a relationship to realize our international cooperation programs and/or global citizenship and solidarity programs.

2. What personal data does VIA Don Bosco process?

When available and relevant, we store the following personal data:

Identification data:

• First Name
• Last Name
• National Registry Number (in the case of donations with a tax receipt, if the donor wants a tax reduction)

Salutation data:

• Gender
• Title
• Individual or Couple

Communication information:

• Language
• Content preferences
• Interests

Contact information:

• Postal address
• Email address
• Phone number

Donation information:

• Amounts of past donations
• Bank account number

Profiling information (to improve our fundraising activities):

• Date of birth

3. When do we store your data?

• When you directly contact us via mail, email, or phone and provide us with your data for the purposes you specify.
• When you subscribe via forms on our websites (newsletter subscription form, ordering educational materials, etc.).
• At events: when you give us your consent to process your data for specified purposes.
• When you make a donation to VIA Don Bosco or one of the projects we have adopted.
• When we enter into a cooperation agreement/professional relationship.
• When we find your data publicly in directories or on the internet and believe that the core activities of your organization are related to our activities.

4. Why do we process your data?

• To keep you informed about our news, send you appeal letters, and inform you about what VIA Don Bosco can achieve with your help.
• To improve or personalize our communication with you, or to make it more targeted and better suited to your interests or activities.
• To fundraise and thus ensure the long-term continuation of our international cooperation programs, in line with VIA Don Bosco’s mission.
• To properly manage your donations.
• To issue your tax certificates and report your donations to the Federal Public Service of Finance.
• To fulfill orders (specifically for educational materials) and services (specifically for WBE courses and training) that we receive.

5. Legal basis for the processing of personal data

VIA Don Bosco bases the processing of personal data on the following three legal grounds:

• The data subject has consented to the processing of their personal data for one or more specific purposes.
• Processing is necessary to comply with a legal obligation to which VIA Don Bosco is subject.
• Processing is necessary for the legitimate interests pursued by VIA Don Bosco, provided that these do not override the interests, rights, and fundamental freedoms of the data subject.

VIA Don Bosco pursues the following legitimate interests:

• Governance, management of the association, and achievement of our educational objectives.
• Fundraising through methods to prospect and engage donors, reporting on and optimizing our fundraising activities.
• Keeping our network informed of our activities and increasing our visibility among an informed audience.

6. Who has access to your data?

Only a limited number of VIA Don Bosco employees have access to personal data, and only to perform their assigned tasks.

VIA Don Bosco never shares your data with third parties for commercial or charitable purposes if it is not part of its own programs.

To perform certain tasks related to data processing, VIA Don Bosco engages companies selected with care and with a focus on respecting data protection (printers, banking services, IT consultants, marketing service providers). A list of suppliers we regularly or ad hoc collaborate with is available upon request.

VIA Don Bosco does not authorize its suppliers to use or retain your data for their own interests or those of a third party. VIA Don Bosco requires its suppliers to delete the personal data obtained after fulfilling the contract.

7. Security of your data

VIA Don Bosco is committed to taking the necessary technical and organizational measures to ensure the security of your data and prevent it from being lost, altered, or misused.

8. How long do we retain your data?

We do not retain your personal data longer than is strictly necessary for the purposes for which it is processed. Regarding communication and appeal purposes, we cease regular use of your data after five years of inactivity. If you inform us that you no longer wish to receive information from us, this period can be shortened. The law requires us to retain data related to tax certificates for ten years.

9. How can you access, modify, or delete your data?

Data subjects can exercise their rights regarding the processing of their personal data at any time.

These rights include the right to access, correct, delete/deactivate, restrict processing, data portability, and object to the processing of personal data.

These rights can be exercised by the data subject through the means provided by the association (e.g., online form, unsubscribe link in our newsletter) or by directly contacting the association via mail (VIA Don Bosco, André Rappegaarde 8/4, 1200 Sint-Lambrechts-Woluwe) or email (privacy@viadonbosco.org); 02 427 47 20.

If the data subject contacts the association directly to exercise their rights regarding the processing of their personal data, they must be able to prove their identity to prevent personal data from being altered without the data subject’s consent.

10. Cookies

By browsing the VIA Don Bosco website, you accept the use of cookies. Cookies are small text files that serve to back up certain data from the websites you visit, such as your preferences. Cookies do not store your name, address, or other personal data. They cannot run programs or place viruses on your computer.

VIA Don Bosco uses 3 types of cookies on its website:

• Functional cookies: These are essential for the proper functioning of our website.
• Statistical cookies (Google, Meta): These help us understand, through the anonymous collection of information, how visitors interact with our website, allowing us to improve the effectiveness of our marketing actions, content, and user experience.
• Profiling cookies: The administrators of these cookies are X (Twitter) and Google. Since we have included links to the websites of these providers on our website (e.g., a link to our videos hosted on YouTube, a link to our X (Twitter) page, geo-location of our offices on Google Maps, etc.), their cookies are automatically present on our website. These are used to monitor visitors who browse different websites and offer them relevant content. For example, when you watch a YouTube video on our website, YouTube cookies remember your playback preferences for other videos, so you don’t have to configure them again on your next visit.

If you are bothered by the presence of statistical and profiling cookies, you can disable them in your internet browser settings.